Specialty Applications

Oral Medicine ST1 - Specialty Specific Application Form Questions

These are the UK Specialty Training application form questions used on Oriel for applications to Oral Medicine ST1. These are the application form questions used for posts advertised in January 2024 with a start date from September 2024.

The questions are presented here to help you prepare for your future applications. Please be aware application form structures, questions, word counts, etc. can change and there is no guarantee that future application forms will remain the same. 

Dental Specialty Training

Application Form – Self-assessment

2024 Dental ST1 National Self-Assessment Form

Listed below are the self-assessment questions that appear on the application form along with the possible responses to each question. Your responses to these self-assessment questions will determine your own score. You will need to provide evidence to substantiate your responses via the Self-Assessment portal (which is a different system to Oriel where you make the application); this evidence will be validated by a panel and used to derive your final validated score.  You will be expected to upload evidence after you make an application, timelines will be communicated to you by the lead recruiter for the specialty you have applied to.

Any lack of evidence, or lack of clarity provided by applicants will lead to an amendment of the score. It is the responsibility of the applicant to provide clear and unambiguous evidence for the process.

If it is discovered that any response is false or misleading, evidence will be collected, and you may be referred to a Probity Panel.

We reserve the right to use anti-plagiarism software.

Your evidence must be submitted to the Self-Assessment portal. Please refer to the relevant section of the applicant guidance for details of the evidence required.

Please submit a separate PDF file for each of the Self-Assessment questions.  Please note that applicants should upload all evidence for each question, this may include you uploading the same evidence used for a previous question.

Please do not password protect any of your evidence upon upload.

The panel will only be able to assess the evidence you provide via the portal; they will not contact you to request additional evidence. You are therefore requested to provide all evidence in a clear format so that this can easily be identified and assessed.

The recruitment office is not able to advise you about which response you should select for any question. You must select the response you feel you will be able to justify to the panel, using the evidence you provide.  Please note that no evidence can be submitted retrospectively. Evidence should not contain patient identifiable data.

A ‘self-assessment’ topic has been added to the FAQ section on Oriel to assist applicants when filling out certain questions on this form.

*All time periods stated refer to Whole/Full Time Equivalent (WTE) of employment (excluding any periods of statutory leave). Any periods of statutory leave should be evidenced and uploaded to the relevant questions. 

If you have worked Less Than Full Time (LTFT) at any period, you will need to provide evidence of the LTFT employment e.g. timetable or job plan for several questions.  This evidence can be the same but needs to be uploaded for each question.  

Where evidence submitted is not clear, it may be rejected.  

Question 1

At the proposed time of post commencement, how many months (WTE)* will you have spent in total in DCT posts/specialty dentist posts (SAS) or salaried services posts** or DCT equivalent?

Please do not include Dental Foundation Training or any other posts.

  • 0-12 months : 0
  • 13-24 months : 2
  • 25+ months : 4


Evidence:

  • Please provide evidence of completion of training posts detailing the clinical duties undertaken e.g. timetable, job description, HR letter.
  • For non-training posts please provide a copy of the front page of your contract of employment which includes dates and include an outline of the duties you have undertaken e.g. timetable validated by lead clinician or employer.
  • National Certificate of Dental Core Equivalence will count as 24 months.
  • **This excludes DFT
  • You must provide evidence for LTFT posts e.g timetable/job plan 

 

Question 2

At the time of application opening (11 January 2024), have you been awarded MFDS or MJDF?

You must have completed all parts; completion of Part 1 only does not count.

  • No : 0
  • Yes : 2


Evidence:

  • Please provide your certificate.
  • If you have not yet received your certificate, please provide confirmation that you have passed both parts of the examination.

 

Question 3

At the time of application opening (11 January 2024), how many complete quality improvement projects (QIP) / complete audit cycles (i.e. first audit/project, action plan and re-audit/assessment to quantify impact of intervention) have you undertaken in the last 36 months (WTE)* of employment (excluding any periods of statutory leave)?

Evidence for no more than a total 3 audits /QIP should be included 

  • None : 0
  • One complete audit cycle (i.e. first audit/project, action plan and re-audit/assessment to quantify impact of intervention/QIP) : 1
  • Two separate complete audit cycles/QIPs : 3
  • Three separate complete audit cycles/QIPs : 5


Evidence:

For each QIP/audit please provide a summary (e.g. PowerPoint presentation) including:

  • First QIP/audit 
  • Action plan 
  • Evaluations/re-audit/assessment to quantify impact of intervention, led by yourself.
  • Dates QIP/audit undertaken
  • Please evidence your involvement in each QIP/audit e.g. email acknowledgement of registration of QIP/audit with Clinical Governance team or response from QIP/audit lead.
  • You must provide evidence for LTFT posts e.g timetable/job plan

 

Question 4

At the time of application opening 11 January 2024, please select the statement that best describes your experience in formal teaching events of relevance to dentistry such as a small group tutorial or lecture, of a minimum length of 30 minutes (this excludes clinical supervision).

Please note a teaching session is a minimum of 30 mins.

  • None : 0
  • I am occasionally engaged in teaching e.g. small group tutorials, lectures etc. on no more than 5 distinct occasions within the last 36 months (WTE) : 1
  • I am regularly engaged in teaching e.g. small group tutorials, lectures etc. on at least 6-10 distinct occasions within the last 36 months (WTE) : 2
  • I am regularly engaged in teaching e.g small group tutorials, lectures etc. on 11 or more distinct occasions within the last 36 months (WTE) : 4


Evidence:

  • Please provide evaluation from teaching events which should include the date, time, how long the session lasts in minutes/hours, and target audience.
  • You must provide evidence for LTFT posts e.g timetable/job plan

 

Question 5

Have you achieved any publications within the last 60 months (WTE)* prior to 11 January 2024?

This excludes published abstracts. 

Select the highest scoring option applicable.

  • None : 0
  • Letter / book review / non-peer reviewed article / or non-peer reviewed e-publication : 1
  • Case report : 3
  • One peer reviewed publication : 4
  • More than one peer reviewed publication : 5


Evidence:

  • For each publication, please include a screenshot or pdf copy of the publication or the acceptance letter from the relevant journal 
  • Do not include publication of a poster or an oral presentation abstract as they will not be counted as evidence.
  • You must provide evidence for LTFT posts e.g timetable/job plan

 

Question 6

At the time of application opening (11 January 2024), have you given a local (within working environment), regional (deanery or NHS region), national (UK wide) or international (international/continent society meeting) oral presentation within the last 60 months (WTE)*?

An oral narrative to a poster presentation is excluded from this category.

Select the highest scoring option applicable. 

  • None : 0
  • Local : 1
  • Regional : 2
  • National : 4
  • International : 6


Evidence:

  • Please provide a copy of the relevant page of the meeting programme/s naming you as a presenter.
  • This can include cancelled events (due to the pandemic) at which you have been invited to speak.  Please provide speaker programme as evidence.
  • An oral narrative to a poster presentation is excluded from this category
  • You must provide evidence for LTFT posts e.g timetable/job plan

 

Question 7

At the time of application opening (11 January 2024), have you given any local (within working environment) / regional (deanery or NHS region) / national (UK wide) / international (international/continent society meeting) poster presentations in the last 60 months (WTE)?

Select the highest scoring option applicable.

  • None : 0
  • Local : 1
  • Regional : 2
  • National : 4
  • International : 6


Evidence:

  • Please provide a copy of the relevant page or digital screenshot of the meeting programme(s) naming you as a presenter
  • You must provide evidence for LTFT posts e.g timetable/job plan

 

Question 8

Please provide evidence of commitment to the specialty you are applying for, over the last 36 months (WTE)* from application opening (11 January 2024).

Select the highest scoring option applicable.

  • No evidence : 0
  • Attendance at a national or international specialist society meeting/conference : 2
  • Attendance at more than one national or international specialist society meetings/conferences : 4


Evidence:

  • Proof of attendance for each meeting/conferences 
  • You must provide evidence for LTFT posts e.g timetable/job plan

 

Question 9

At the time of application opening (11 January 2024) what management and leadership experience/formal training have you had as an undergraduate or postgraduate dentist?

  • No evidence : 0
  • Completion of a NHS focused leadership/management course e.g. Edward Jenner : 1
  • A leadership role e.g. Trust/HEI junior dentist representative, BDA/Specialist society role, clinical leadership fellow etc. : 2
  • Completion of a NHS focused leadership/management course and a leadership role : 4


Evidence:

  • Proof of leadership role validated by senior clinician (i.e in a non-training grade e.g a consultant or specialist) or employer
  • Evidence of course attendance or certificate of completion

 

Question 10

At the time of application opening (11 January 2024), what level of postgraduate clinical experience within the specialty of Oral Medicine have you had?

  • None : 0
  • DCT within Oral and Maxillofacial unit : 2
  • DCT with formal sessions in Oral Medicine clinics : 4
  • Specialty Dentist post within Oral and Maxillofacial unit : 6
  • Specialty Dentist post within Oral Medicine unit : 8


Evidence:

  • Please provide evidence of completion of training posts detailing the clinical duties undertaken, for example, timetable evidencing Oral Medicine clinics, job description, HR letter and case logs.
  • For non-training posts, please provide a copy of the front page of your contract of employment which includes dates and timetables, and examples of case summaries, case-based discussions or case logs.

 

 

Question 11

At the time of application opening (11 January 2024), how many oral mucosal biopsies have you carried out as the operator? These must be recorded in a validated logbook.

  • 0 to 24 : 0
  • 25 to 50 : 2
  • 51 or more : 4


Evidence:

  • You must provide logbook evidence. Signed consolidation sheets from a validated logbook are acceptable.

 

Question 12

I confirm that I will provide the evidence to support the answers to this questionnaire in the manner outlined in the written instructions.

  • No : 0
  • Yes : 2